At Rolodexed, operated by Aurelius Applications Inc. ("we," "us," "our"), your privacy is fundamental to our mission. Rolodexed is built on a simple principle: the right opportunity should find you, not the other way around. To deliver on that promise, we need to collect and process certain personal data. This Privacy Policy explains what data we collect, why we collect it, how we use it, who we share it with, and what rights you have.
By using our platform, website, mobile applications, or any related services (collectively, the "Services"), you acknowledge that you have read and understood this Privacy Policy. If you do not agree with this Privacy Policy, please do not use the Services.
Questions? Contact us at privacy@rolodexed.com.
1. Key Highlights
Before diving into the details, here is a summary of the most important points:
We collect personal, professional, and psychographic data through our structured assessment process to build a comprehensive profile that predicts job fit far better than a traditional resume.
We use AI-driven matching to connect you with opportunities. You do not apply to jobs. When a role fits your profile, we surface you directly to hiring managers for consideration.
We share your candidate profile with employers only when our matching engine identifies a genuine fit. You control your visibility settings at all times.
We use your assessment data and behavioral signals to train and improve our proprietary matching algorithms. We never sell your personal data to third parties.
We may generate anonymized, aggregated datasets for market research and analytics. These will never identify you personally.
You have the right to access, correct, delete, and port your data at any time.
We keep your data safe with industry-standard technical and organizational security measures.
2. Who We Are
Legal Entity: Aurelius Applications Inc. is the legal entity that owns and operates Rolodexed.
Brand Name: "Rolodexed" is our operating brand name. Any reference to "Rolodexed," "we," "us," or "our" in this Privacy Policy refers to Aurelius Applications Inc.
Data Controller: We are the data controller for all personal data collected through the Services. This means we determine the purposes and means of processing your personal data.
3. What Data We Collect
We collect data at different stages of your journey with Rolodexed. The categories below describe the types of information we may collect.
3.1 Information You Provide
Contact Information: Your first name, last name, email address, phone number, and geographic location when you create an account.
Professional Details: Your work history, education, skills, certifications, areas of expertise, role preferences, salary expectations, location preferences, and any resume or LinkedIn profile you choose to provide as supplementary context.
Psychographic and Assessment Data: This is core to how Rolodexed works and what differentiates us. When you join our Rolodex, you complete a structured, narrative-based assessment designed to capture high-intent signals about who you are: your personality traits, temperament, cognitive style, work preferences, motivational drivers, communication style, and behavioral tendencies. This assessment draws on validated psychometric frameworks (including Big Five and HEXACO personality models) to produce a psychographic and competency profile that is significantly more predictive of job success than a traditional resume.
User-Generated Content: Any additional files, documents, portfolio samples, or written responses you choose to upload or submit through the platform.
Communications: Messages you send to us through the platform, email, or other communication channels, including support requests, feedback, and survey responses.
3.2 Information We Collect Automatically
Device and Usage Data: IP address, device type, operating system, browser type, pages viewed, features used, click behavior, session duration, and timestamps.
Cookies and Similar Technologies: We use cookies and similar tracking technologies to maintain your session, understand usage patterns, and improve the Services. You may disable cookies in your browser settings, but this may affect your ability to use certain features.
Approximate Location: General geographic location derived from your IP address to support regional matching and localized content delivery.
Log Data: Server logs, error reports, and diagnostic data to maintain the performance and security of the Services.
3.3 Information from Third Parties
We may collect information about you from publicly available professional sources (such as LinkedIn or professional networking sites) and from partners who integrate with or promote Rolodexed, where permitted by applicable law. We use this data to identify potential candidates and facilitate relevant introductions.
4. How We Use Your Data
We use your data only to the extent necessary for the following purposes:
4.1 Profile Construction and Matching
The primary purpose of Rolodexed is to match you with opportunities where you are genuinely likely to succeed. We use your contact information, professional details, and psychographic assessment data to build a comprehensive candidate profile. Our AI matching engine then continuously evaluates incoming roles against your profile and surfaces you to hiring managers when the fit is strong. You do not apply. The opportunity finds you.
4.2 AI-Driven Recommendations
We use automated decision-making and algorithmic matching to generate fit scores, rank potential matches, and create profile summaries for employer review. These recommendations are based on the psychographic, competency, and professional signals captured through your assessment and ongoing platform activity.
4.3 Algorithm Training and Improvement
We use anonymized assessment data, behavioral signals, and aggregated matching outcomes to train, test, and improve our proprietary matching algorithms. This is essential to continuously improving the quality of matches we deliver. We will never sell or license your personal data to third parties for the purpose of training their AI models.
4.4 Communication
We use your contact information to notify you of potential matches, communicate service updates, request feedback, and send relevant marketing communications. You can opt out of marketing communications at any time by clicking "Unsubscribe" in any email or by contacting us at privacy@rolodexed.com.
4.5 Market Research and Analytics
We may use anonymized and aggregated data to produce market research, labor market insights, and trend reports. This data will never identify you personally and may be shared with partners or published publicly.
4.6 Platform Security and Integrity
We use personal data to detect and prevent fraud, abuse, unauthorized access, and other harmful activities, and to enforce our Terms of Service.
4.7 Legal Compliance
We use personal data as necessary to comply with applicable laws, regulations, legal processes, and governmental requests.
5. Legal Basis for Processing
Where applicable (for example, under the GDPR, UK GDPR, or similar laws), we process your personal data on the following legal bases:
Performance of a Contract:
To provide the Services, including creating your account, building your profile, and delivering matches.
Legitimate Interests:
To improve and protect the Services, train our matching algorithms, prevent fraud, conduct analytics, and operate our business, provided these interests are not overridden by your rights.
Consent:
For processing sensitive personal data (such as psychographic and personality assessment data), sharing your profile with employers, and sending marketing communications. You may withdraw consent at any time by contacting us at privacy@rolodexed.com.
Legal Obligations:
To comply with applicable laws, regulatory requirements, and legal processes.
5.1 Sensitive and Special Category Data
Your psychographic assessment may reveal information that qualifies as sensitive or special category data under certain jurisdictions (such as personality traits, temperament indicators, or cognitive style markers). We collect this data only with your informed consent, use it solely for the purpose of improving match accuracy and delivering the Services, and will never share raw assessment data with employers. Employers receive a curated candidate profile and fit summary, not your raw psychometric scores.
6. How Our AI Works and Your Control
6.1 Automated Matching
Rolodexed uses automated decision-making to match candidates with opportunities. Our matching engine evaluates psychographic fit, competency alignment, professional experience, and role-specific requirements to generate a fit score. When the score exceeds a threshold, your profile is surfaced to the hiring manager. No human intermediary decides whether you are a fit. The algorithm does.
6.2 Human Review
While our matching is AI-driven, we regularly audit algorithmic outcomes to ensure accuracy, fairness, and the absence of bias. If you believe a matching decision was unfair, you may request a human review by contacting us at privacy@rolodexed.com.
6.3 Transparency
We are committed to transparency about how our AI makes decisions. If you would like to understand how your profile was evaluated for a particular opportunity, or how our matching engine works in general, you may contact us at any time.
7. Data Sharing and Transfers
We may share your personal data in the following circumstances:
7.1 Employers and Hiring Managers
When our matching engine identifies a strong fit between your profile and an open role, we share a curated candidate profile with the relevant employer or hiring manager. This profile includes professional details, a psychographic fit summary, and competency indicators. It does not include your raw assessment responses, psychometric scores, or any data you have marked as private. You control your visibility settings and may pause or deactivate profile sharing at any time through your account settings.
7.2 Service Providers
We engage third-party service providers who perform services on our behalf, such as hosting, cloud infrastructure, analytics, payment processing, and customer support. These providers are contractually bound to use your data only for the purposes we specify and to maintain appropriate security measures.
7.3 Professional Advisors
We may share personal data with our lawyers, accountants, auditors, and insurers, but only to the minimum extent necessary.
7.4 Regulators and Law Enforcement
We may disclose personal data where required by law, regulation, legal process, or governmental request, or where necessary to protect our rights, property, or safety, or those of our users or the public.
7.5 Business Transfers
In the event of a merger, acquisition, reorganization, or sale of assets, your personal data may be transferred to the successor entity. Your data will remain subject to this Privacy Policy or an equivalent that provides at least the same level of protection.
7.6 No Sale of Personal Data
We do not sell your personal data to third parties. Period.
8. Data Retention
We retain your personal data for as long as your account is active and for a reasonable period thereafter for the following purposes:
To provide ongoing matching services and maintain your profile in our Rolodex.
To comply with legal, regulatory, and audit obligations.
To resolve disputes and enforce our agreements.
For backup, disaster recovery, and fraud prevention.
Upon account deletion, we will delete or anonymize your personal data within 30 days, except where we are legally required to retain certain records. If complete deletion is not technically feasible for certain data, we will isolate it and prevent any further processing.
Deletion Requests: You may request deletion of your account and associated data at any time by contacting us at privacy@rolodexed.com or through your account settings.
9. Data Security
We implement industry-standard technical and organizational measures to protect your personal data against unauthorized access, loss, misuse, alteration, and destruction. These measures include encryption of data in transit and at rest, access controls, regular security audits, and employee training.
No method of transmission or storage is 100% secure. If you believe your account or personal data has been compromised, please contact us immediately at privacy@rolodexed.com.
10. Your Rights and Choices
Depending on your jurisdiction, you may have some or all of the following rights with respect to your personal data:
Access:
Request a copy of the personal data we hold about you.
Rectification:
Request correction of inaccurate or incomplete personal data.
Deletion:
Request that we delete your personal data.
Restriction:
Request that we restrict certain processing of your personal data.
Portability:
Request a copy of your data in a structured, commonly used, machine-readable format.
Objection:
Object to certain processing, including profiling and automated decision-making.
Withdraw Consent:
Where processing is based on consent, withdraw your consent at any time.
To exercise any of these rights, contact us at privacy@rolodexed.com. We will respond within 30 days, or sooner where required by applicable law. We may need to verify your identity before processing your request.
11. Children
Rolodexed is intended for adults aged 18 and older. We do not knowingly collect personal data from individuals under 18 years of age. If we learn that we have collected personal data from a minor, we will delete it promptly and take steps to close the associated account.
12. International Users and Data Transfers
If you are accessing the Services from outside Canada, please be aware that your data may be transferred to, stored in, and processed in Canada or other countries where our service providers operate. When we transfer data internationally, we implement appropriate safeguards, including standard contractual clauses or equivalent mechanisms, to ensure your data receives a level of protection consistent with applicable law.
13. U.S. State Privacy Rights
If you are a resident of California, Colorado, Virginia, Connecticut, or another U.S. state with comprehensive privacy legislation, you may have additional rights under applicable law, including:
Right to Know:
Request details about the categories and specific pieces of personal information we have collected, the sources, the purposes, and the categories of third parties with whom we share it.
Right to Delete:
Request deletion of your personal information, subject to certain legal exceptions.
Right to Correct:
Request correction of inaccurate personal information.
Right to Opt Out:
We do not sell your personal information. If any of our data practices are considered a "sale" or "sharing" under applicable state law, you may opt out by contacting us at privacy@rolodexed.com.
Right to Non-Discrimination:
We will not discriminate against you for exercising your privacy rights.
To exercise these rights, email privacy@rolodexed.com or use your account settings. We will respond within the timeframes required by applicable law. You may designate an authorized agent to make requests on your behalf. Where applicable, you may appeal our decision by emailing privacy@rolodexed.com with the subject line "Privacy Appeal."
14. Cookies and Tracking Technologies
We use cookies and similar technologies to operate the Services, maintain your session, understand usage patterns, and improve performance. We may use analytics services such as Google Analytics and similar tools that automatically collect device identifiers, IP addresses, and browsing activity.
You can manage your cookie preferences through your browser settings. Where required by applicable law, we honor opt-out preference signals such as the Global Privacy Control.
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, the Services, or applicable law. When we make material changes, we will notify you by email or through a prominent notice on the platform prior to the changes taking effect.
We encourage you to review this Privacy Policy periodically. Your continued use of the Services after any changes constitutes your acceptance of the updated Privacy Policy.
16. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Email: privacy@rolodexed.com Entity: Aurelius Applications Inc.
We will make every effort to respond to your inquiry promptly and to resolve any concerns you may have.
This Privacy Policy is effective as of March 25, 2026 and applies to all users of the Rolodexed platform and Services operated by Aurelius Applications Inc.